These rules may be called “The Rules for the
lending of the Auditorium of the State Central Library,
Definitions – In these, Rules unless the context
“The Auditorium” means State Central Library
(b) “Day Time” means the duration starting
at 6.00 hrs and ending at 18.00 hrs on the same day.
(c) “Night Time” means the duration starting
at 18.00 hrs and ending at 6.00 hrs on the next day.
(a) The Auditorium shall not be allotted to any one
Departments free of charges.
(b) Government Department shall pay only half of the
prescribed rate of rent, but
shall pay all other charges in full.
The party requiring the use of the Auditorium may
reserve the Auditorium subject to availability by
directly reserving with the State Librarian, State
Central Library, Thiruvananthapuram.
The State Librarian shall have the power to decline
any application/ cancel any reservation without assigning
any reason and no claims for damages or loss on that
account would lie to the State Central Library/Government.
The rates of rent and other charges for the use of
the Auditorium shall be fixed from time to time by
The cost of the establishment, maintenance of the
auditorium, stage, buildings and premises and maintenance
of the electrical installations shall be borne by
The Government shall have power to alter, amend or
repeal these rules at any time in consultation with
State Librarian, State Central Library, Thiruvananthapuram.
In respect of matters not specifically provided in
these rules and wherever there, is any doubt in regard
to interpretation or applicability of any of these
rules, the decision of Government shall be final.
The duties and responsibilities of the staff employed
for the management and maintenance of the Auditorium
shall be issued by the State Librarian.
Subject to the provisions of these rules, the auditorium
will be let on hire by the State Librarian on application
made to him for the following purposes:
or Private lectures, concerts, theatrical and musical
performances, conferences, semianars/book exhibitions
or other entertainments, conducive to the moral, social,
intellectual and physical welfare of the people, in
such a manner or subject to such terms, conditions
and rules as the Government shall from time to time
prescribe. The Auditorium shall also be alloted for
exhibition-cum-sales conducted/sponsored by Public
Sector Undertakings of the Government of India and
Normally, the State Central Library Auditorium is
allotted on “first come first served”
basis except when there is any Government function
requiring cancellation of a confirmed reservation.
The Auditorium will not be let out for conducting
marriages or similar private ceremonies or meetings
of the political parties.
The Auditorium shall not normally be allotted to the
same party for more than 3 days in a month. However,
in exceptionally deserving cases the Government shall
have power to relax this provision.
The premises of the State Central Library shall not
be allotted for any purpose.
The Accounts of the Auditorium shall be audited by
the Accountant General (A&E), Kerala, perodically.
All communications relating to renting of the Auditorium
shall be addressed to the State Librarian, State Central
Library, Thiruvananthapuram in the prescribed manner
and shall be disposed of by him as per rules. However,
applications for allotment of the auditorium for exhibition
cum sales shall be addressed to Government with a
copy to the State Librarian and such applications
shall be disposed of by Government.
Request for allotment of the Auditorium for Government
purpose should be recommended by Heads of Department/
Administrative Departments in Secretariat. A treasury
savings bank account will be opened in the District
Treasury, Thiruvananthapuram in favour of the State
The rent collected will be deposited to the above
account. The amount forfeited towards damages etc.
also will be deposited to the above SB account.
The rent and other charges once remitted shall not
on any account be refunded, provided, however, a refund,
shall be made to the lessee, if for not fault on his/her
part, the Auditorium is not made available to him/her.
Smoking and the use of alcoholic drinks are strictly
prohibited in the Auditorium and its premises.
Notwithstanding any provision to the contrary in these
rules, it shall be competent for the Government to
relax any of the provisions.
Functions of the State Librarian